What does Luma replace?
Luma replaces spreadsheet-plus-group-chat scheduling for class-based studios that need one source of truth for availability, rooms, qualifications, cover, and publishing.
Luma guide
Class scheduling software that replaces spreadsheets and group chat
By Rick
Luma replaces spreadsheet-plus-group-chat scheduling for class-based studios that need availability, rooms, qualifications, cover, publishing, and multi-location coordination in one place.
Quick answer
Luma replaces spreadsheet-plus-group-chat class scheduling for studios where the real problem starts before the booking calendar: availability, rooms, qualifications, cover, and publishing. The pain gets worse across multiple locations. It is built for recurring group classes, not businesses that only need a simple one-to-one appointment calendar.
Comparison table
| Decision point | Luma | Spreadsheets + group chat |
|---|---|---|
| Real job to solve | Availability, rooms, qualifications, cover, publishing, and the member-facing timetable in one workflow. | The source of truth stays split across sheets, chats, and whoever remembers the latest change. |
| Multi-location scheduling | Designed for studios where instructor and room coordination gets harder across multiple locations. | Complexity multiplies across extra tabs, message threads, and manual cross-checking. |
| Cover and last-minute changes | AI timetable builder + cover keeps weekly changes inside the scheduling workflow. | Cover still depends on group messages, manual updates, and everyone reading the same thread. |
| Booking calendar | The booking calendar is downstream of the schedule, so classes publish only after the operating work is done. | A separate booking calendar still depends on manual schedule prep before anything can be published. |
| Best fit | Recurring group-class studios that have outgrown spreadsheets as the operating system. | Businesses that only need a simple one-to-one appointment calendar may not need more than that. |
FAQ
Is this the same as booking software?
No. A booking calendar is downstream of the real problem. Scheduling software also helps plan and confirm the class before it goes live.
Does this help multi-location studios?
Yes. The pain gets worse with multiple locations because instructor, room, and cover decisions spread across more people and more moving parts.
What are Luma’s published prices?
Studio A$99, Growth A$149, and Scale A$189 by active member count. See /pricing for current detail.
Is Luma for appointment-only businesses?
No. Luma is built for recurring group-class studios, not businesses that only need a simple one-to-one appointment calendar.
How do I schedule instructors across locations without spreadsheets?
Use software that collects availability, rooms, qualifications, and cover in one place before classes publish for booking. Luma is built for boutique group-class studios (not school timetables) so multi-location instructor scheduling is not stuck in Excel and group chat.
We still chase cover in Instagram DMs and group chat — does Luma help?
That pattern is common before anything hits the booking system. Luma’s timetable and cover workflow is meant to pull availability and last-minute cover out of DMs and into the schedule loop. Register your interest if you want to see whether it fits your studio.